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DRAFT MINUTES CLEAR BOARD OF DIRECTORS Marriott Austin at the Capitol – Austin, Texas January 6, 2007
Those present were:
President: Budd Hetrick, Deputy Bureau Chief, Idaho Bureau of Occupational Licenses
Members: Jayne Bunn, Assistant Section Chief, DHHS, North Carolina DFS Health Care Personnel Registry Jim Dunsdon, JD Consulting, Mississauga, Ontario André Gariépy, Directeur général, Conseil interprofessionnel du Québec Kristin Hellquist, Director of Policy and Government Relations, National Council of State Boards of Nursing Caroline MacIsaac-Power, Registrar, College of Opticians of Ontario Ruby Brice McClain, Assistant Deputy Director, Office of Health and Medical Related Professions, South Carolina Department of Labor, Licensing and Regulation Rosemary McCool, Director, Division of Registrations, Colorado Department of Regulatory Agencies Kate Nosbisch, Deputy Executive Director, Virginia Board of Medicine, Department of Health Professions Linda Waters, Vice President, Consulting Services, Thomson Prometric Deborah Worrad, Registrar and Executive Director, College of Massage Therapists of Ontario
Others: Diane Wilson Mate, Director of Policy Development, College of Registered Nurses of Manitoba Jon Pellett, Attorney, Barr, Murman, Tonelli, Slother & Sleet, Florida
Staff: Pam Brinegar, Executive Director Adam Parfitt, Director of International Relations Stephanie Thompson, Program Associate
CALL TO ORDERPresident Budd Hetrick called the meeting to order at 9:00 a.m. All board members were present.
APPROVAL OF MINUTESDeborah Worrad moved and Caroline MacIsaac-Power seconded a motion to approve the December 19, 2006 minutes as presented. The motion passed.
EDUCATION AND TRAINING COMMITTEEThe Education and Training Committee report contained items coming forward from the National Certified Investigator/Inspector Training (NCIT), the Executive Leadership Program, the Board Member Training, the Publications and the Webinars subcommittees.
NCIT SubcommitteeThe report of the NCIT Subcommittee contained one action and two information items.
Action Item1. That CLEAR record the first four hours of the Specialized NCIT program at a cost of $4,000 for use in an emergency situation, where the instructor is unable to teach.
Information Items1. Curriculum revisions to the Basic program are complete and approved for use from January 1, 2007. 2. New Specialized NCIT program modules are being considered on the following areas: Developing a Professional Attitude: Ethics for the Regulatory Investigator and the Art of Persuasion.
Kate Nosbisch moved and Deborah Worrad seconded a motion to approve subcommittee report action item #1.
Executive Leadership Program Subcommittee The report of the Executive Leadership Program Subcommittee contained one action and five information items.
Action Item 1. That the board consider waiving the conference registration fee for faculty of the September Executive Leadership program.
Information Items 1. A subcommittee Project Team will work on expanding the faculty, looking into how many instructors are needed, requirements, training/mentoring. 2. Curriculum Review – the subcommittee is reviewing the Outcome Competencies add plans to add a one-hour breakout session as an open forum to discuss unique questions/issues with attendees. 3. The subcommittee will look into ideas for an expanded marketing strategy, including offering a conference session as a “teaser,” packaging the program and conference at a discounted rate, offering an Executive Leadership track at the conference, and developing a list of core competencies for a regulatory leader. 4. The subcommittee would like the board to consider a possible Certified Executive Regulatory Leader credential. 5. The subcommittee sees a potential linkage between the committee and the CLEAR Consulting Service and requests the Board’s guidance on this committee’s role.
Rose McCool moved and Linda Waters seconded a motion to waive fee for Regulatory Leadership instructors at the September 2007 annual conference as a one time waiver until the committee has time to evaluate the structure.
Ruby Brice McClain moved and Deborah Worrad seconded an amendment to the motion to waive fee for up to six instructors.
After board discussion, the motion was withdrawn.
Jim Dunsdon moved and Kristin Hellquist seconded a motion that an expense allowance for hotel and meals be provided to up to six trainers at the September 2007 Executive Leadership sessions prior to the CLEAR conference.
The motion passed. Kate Nosbisch asked that the minutes reflect her abstention from the vote.
The board members chose not to pursue offering a CLEAR Certified Executive Regulatory Leader credential.
Before acting on the request to determine the committee’s relationship to the CLEAR Consulting Service (CCS), staff was directed to bring forward a history of the CCS for the board’s consideration during its next teleconference meeting.
Board Member Training Subcommittee Chair Deborah Worrad gave the report of the Board Member Training Subcommittee containing two information items.
Information Items 1. The content of both the in-person and on-line Board Member Training programs is being revised and the program will be presented in September 2007.
2. The in-person Board Member Training program at the annual conference will be a full-day offering, instead of a half-day program.
Publications Subcommittee The report of the Publications Subcommittee contained three information items.
1. The subcommittee plans to solicit publications from speakers at last year’s conference with a personal invitation, identifying recognition and exposure that the authors will receive.
2. The subcommittee will contact the authors of the current Reference Libraries and develop a schedule for updating them.
3. The subcommittee will ask the chairs of the various training programs if there are publications topics coming from the training that can serve to entice attendees to the training.
Webinars Subcommittee The report of the Webinars Subcommittee contained three information items.
1. The upcoming webinar schedule includes “Justice v. Mercy: Punishment, Remediation, or Education,” “Generational Issues and the Discipline Process,” “Ethics and Mobility of Professionals,” and “Remediation as Alternative to Discipline.”
2. The subcommittee will pursue two additional topics for 2007: Adjun Vinodrai’s “Screening of Foreign Credentials” and Don Hall’s “Disaster Recovery” sessions (both popular sessions at the previous conference).
3. The subcommittee will look at popular conference sessions from 2007 for follow-up to develop webinar topics for 2008.
COMMUNICATION AND MEMBERSHP COMMITTEE Chair Kristin Hellquist gave the report of the Communication and Membership Committee containing two action and two information items.
Action Items 1. That a small working subgroup be established — chaired by Jayne Bunn with Tom Gottlieb and Sandra Greenberg — to review and revise CLEAR’s membership/membership renewal form with a view to provide more useful data respecting membership categories/breakdown.
2. That all CLEAR offerings market other CLEAR products and CLEAR Web site (consider standard script).
Information Items 1. The committee gave feedback to the Publications subcommittee and plans to include feedback to Publications as a standing agenda item.
2. The committee discussed a future goal of developing a different format for CLEAR’s online discussion group.
The board accepted the report and directed that upcoming Webinars be promoted by adding schedule information to the bottom of e-mail registration confirmations and by asking the Webinar moderator to make a brief promotional statement at the beginning of each offering.
Staff reported that CLEAR and the National Organization for Competency Assurance (NOCA) are now cross-promoting their respective Webinars. Also, President Budd Hetrick has approved a suggestion made during these meetings by NOCA’s director, Jim Kendzel, that a small CLEAR/NOCA working group be established to explore further areas for collaboration. The concept will now be forwarded to NOCA’s board for consideration.
Linda Waters agreed to serve as CLEAR’s representative to NOCA’s program planning committee.
INTERNATIONAL RELATIONS COMMITTEE Co-Chair André Gariépy gave the report of the International Relations Committee containing two information items.
Information Items 1. The committee is continuing to develop fact sheets on regulatory models in Australia, Ireland and Singapore. Additional information will be sought about regulatory practices in France, Germany, Italy, Spain and the Nordic countries.
2. Work continues on the glossary of regulatory terminology, with a planned online publication date of the first half of 2007.
EXAMINATION RESOURCES AND ADVISORY The report of the Examination Resources and Advisory Committee contained one action item.
Action Item 1. The committee would like to include on each issue of CLEAR News Online (CER) a Question and Answer for an exam topic, drawing on CLEAR Exam Review’s FAQs and referring the reader to CER for additional information.
The report was accepted as presented.
ANNUAL CONFERENCE PROGRAM COMMITEE Co-Chair Kate Nosbisch shared a planning matrix showing all scheduled 2007 conference sessions.
The committee was asked to looking at adding a business/membership meeting to the Thursday schedule and report back to the board.
FINANCE Pam Brinegar said that the September 30, 2006 internal financial reports were presented to the board as an information item.
2009 ANNUAL CONFERENCE SITE SELECTION Adam Parfitt presented an updated report on 2009 conference sit options. Kate Nosbisch moved and Deborah Worrad seconded a motion to proceed with scheduling the 2009 annual conference at the Adams Mark Denver.
REGULATORY ADMINISTRATOR COMMITTEE President Budd Hetrick reported that, during these meetings, the Autonomous Boards and Central Agency Special Interest Groups agreed to merge into a single group, to be called the Regulatory Administrator Committee. There will still be separate roundtable sessions at the 2007 conference, as previously scheduled.
2008 MIDYEAR BUSINESS MEETING SITE The board set January 10-12 as the 2008 midyear business meeting dates and directed staff to report back on hotel options in Charleston, South Carolina; San Antonio, Texas; New Orleans, Louisiana; and Nashville, Tennessee.
EXECUTIVE SESSION President Budd Hetrick said he would like to receive a motion to go into executive session for purposes of discussing a personnel matter. Kate Nosbisch moved and Deborah Worrad seconded a motion for the board to move into closed session.
The board emerged from closed session making no report.
ADJOURNMENT There being no further business before the board, President Budd Hetrick thanked those present for their participation and the meeting was adjourned.
Respectfully submitted,
____________________ Pam Brinegar
Actions of the CLEAR Board of Directors Taken During its January 6, 2007 Meeting
The board approved:
1. The December 19, 2006 minutes.
2. Recording four hours of the Specialized NCIT program for emergency use.
3. An expense allowance for up to six Executive Leadership Program for Regulators instructors for the September 2007 offering.
4. Scheduling the 2009 annual conference in Denver, Colorado
5. Merging the Autonomous Boards and Central Agency Special interest Groups into the Regulatory Administrator Committee.
6. Holding the 2008 midyear business meetings January 10-12.
Task List resulting from the January 6, 2007 Meeting of the CLEAR Board of Directors
1. Record four hours of Specialized NCIT program.
2. Advise Executive Leadership Training program instructors of expense allowance approval.
3. Prepare a history of the CLEAR Consulting Service for next Board meeting.
4. Promote upcoming Webinars by adding scheduling information to the bottom of e-mail registration confirmations and asking moderator to make brief initial promotional statement.
5. Notify members of the Autonomous Boards and Central Agency Administrators special interest groups of their merger to the Regulatory Administrator Committee.
6. Solicit hotel proposals from Charleston, San Antonio, New Orleans and Nashville for the 2008 midyear business meetings to be held January 10-12.
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