President Lisa Hahn called the meeting to order. Board members Jayne Bunn, Jim Guffey, Deanna Laws and Steve Meloy were unable to participate in the teleconference.

Donna Mooney moved approval of the January 6, 2001 meeting of the Board of Directors. The motion was seconded and passed.

Treasurer Donna Mooney presented the year-to-date unaudited financial reports and a draft FY2002 budget. Jinny Gender moved adoption of the draft FY2002 budget. The motion was seconded and passed.

President Lisa Hahn briefly recapped the recent board/staff retreat and asked the board members to look at the areas identified by retreat participants as needing the Board's attention: Roles/Responsibilities of Board Members, Membership, and Development of New Markets (see Attachment A).

As an approach to working on the Roles/Responsibilities of Board Members, discussion centered on whether it would be useful to hold more than two face-to-face meetings per year. Helen Meeks said that teleconferences worked just fine for interim meetings. She said it's very difficult for board members to travel somewhere else more times per year. There hasn't been any piece of business that couldn't be handled without a face-to-face meeting. Gerard Swain said that having only two meetings limits discussion and scope of creativity and that there should be at least one more face-to-face meeting. Roy Swift suggested that maybe it's a matter of looking at structure. The board members would identify with a more interactive approach to agenda building. Jinny Gender said the meeting at the retreat was worth any number of teleconferences, so she would be in favor of meeting three times a year or having an annual retreat.

The discussion on Membership focused on organizational working relationships. As the Board reviewed the list of organizations with which CLEAR has a relationship (exclusive of committee/membership; see Attachment B), Roy Swift said that he would like to see the relationship with, for example The Coalition for Professional Certification (CPC) expand. He suggested that perhaps Steve Halsey could present to the board this year. Rose McCool said that she would support having Steve Halsey appear. Bill Sachs pointed out that it's important to look at what these organizations bring to CLEAR. Donna Mooney said that the invitation would be offered such that invitees understand that no commitment is being made on CLEAR's part. Roy Swift said that he would like to see two organizations with which CLEAR has a relationship present in September and would recommend The Federation of Associations of Regulatory boards (FARB) and CPC. Carl Williams suggested that a system of liaisons to the organizations could be put together. Pam Brinegar said that such a system exists now that could be used to inform the board about these organizations. Donna Mooney said that she agreed the board needed more information on these groups, but that the schedule for the September meeting is too tight. She suggested putting it on the agenda for January and ask the members to make a commitment to meeting for a longer period of time if that's what it takes. Roy Swift said that his bottom line is that the organization that survives for the future is the one that reaches out to other groups and CLEAR can no longer remain isolated, as it is now.

President Hahn said that the third area identified by the Board, Development of New Markets, is being addressed this year by the work on CLEAR's proposed leadership training.

After brief discussion, the board adopted the following FY2002 strategic indicators for incorporation into the current organizational plan (on motion made by Donna Mooney):

- explore organizing an international meeting or some other feasible activity,

- explore establishing a European section of CLEAR,

- explore opportunities with Pacific Rim countries, and

- report to the Board of Directors at each meeting on the above.

Rose McCool reported that all true/false questions are now removed from the Basic NCIT examination and have been replaced with new items. The new examination will be in place soon. President Hahn inquired about the curriculum revision process and Pam Brinegar said that the process is proceeding; however, given the budget of $1,000 the search for an appropriate person has been somewhat limited.

During its January 2001 Board of Directors meeting Carl Williams noted a lack of the current policy's specificity regarding what would constitute failure to perform duties of the office. The current policy is:

A member of the Board of Directors shall be removed only by a majority vote of the Board (not less than seven) for the following reasons: 1) conviction of a felony; and 2) failure to perform duties of the office. The procedure for removal of a member of the Board of Directors shall be initiated by the Executive Committee of the Board. The procedure shall: be in writing, provide for notice to an affected Board member, and provide for an affected Board member to respond.

It was suggested that any expanded removal criteria be tied to the individual duties of board members. Helen Meeks and Carl Williams offered to work on this task.

Donna Mooney reported that the program is coming along well. President Lisa Hahn asked that the minutes reflect that Gail Siskind, Sandy Greenberg, Donna Mooney and Scott Seymour are to all be commended for their work on this program.

President Hahn reported that she will hold a first-time-attendee reception in San Antonio prior to the opening reception. All committee chairs and members of the Board of Directors will be invited to attend.

The board received a proposal from Jim Zukowski with the Texas Department of Health to move the opening reception to the La Villita Assembly Hall, which is within walking distance of the primary conference hotel. Gerard Swain moved and Carl Wlliams seconded accepting the proposal. The motion unanimously passed.

A past presidents' group led by Jim Guffey has not received any comments invited from either board members or past presidents. President Hahn said that she has asked Jim Guffey to now share the areas for future work identified during the board retreat, inviting the past presidents to comment on those.

Roy Swift reported that the development is in the final revision stages.

Roy Swift moved to adjourn. The motion was seconded and passed.

Respectfully submitted,

____________________

Pam Brinegar

1. Mark the draft FY2002 budget "approved."

2. Incorporate FY2002 strategic indicators into organizational plan.

3. Support expanded International Office plan

4. Helen Meeks and Carl Williams to expand board member removal policy

5. Support moving opening reception to La Villita

Approved the FY2002 budget

Adopted FY2002 strategic indicators for incorporation into the organizational plan

Approved a plan for expansion of International Office's activities

Approved moving the 2002 annual conference opening reception to the La Vallita Assembly Hall in San Antonio