Those present were:

President Lisa Hahn called the meeting to order. All members of the Board of Directors were present with the exception of Steve Meloy.

Jim Guffey reported that he was the only CLEAR board member in San Antonio until Tuesday evening and had watched staff work through cancellation of the contract. He said that staff is to be commended for its actions that resulted in a full release from hotel liability. He then moved and Deanna Laws seconded that an emergency under Article IX of the Bylaws be declared until the election can be held and a new board seated.

The motion passed by a vote of 13 ayes and one abstention.

Lisa Hahn reported that she had met by teleconference with Program Co-Chairs Sandy Greenberg, Donna Mooney and Gail Siskind on September 12 in order to get their recommendation to the board regarding the 2001 conference cancellation. They unanimously recommended rescheduling the conference, possibly around the 2002 business meetings.

Jim Guffey moved and Ron Dalrymple seconded that the 2001 annual conference be rescheduled to coincide with the 2002 midyear business meetings, leaving the dates and the location open for determination by staff.

The motion unanimously passed.

Obvious options for relocating the conference were San Antonio and New Orleans, where CLEAR already had a contract for midyear meetings.

Ron Dalrymple moved and Carl Williams seconded a motion that all officers and board members be frozen in their positions until the midyear business meeting. After discussion the mover withdrew the motion.

Roy Swift moved and Rose McCool seconded that staff be directed to fax to all eligible voters a request that any mail ballots be returned by a given date (probably two weeks from Monday, October 1). A procedure for counting the votes that demonstrates impartiality is to be developed by staff and the election results announced to membership as soon as practical.

The motion was unanimously passed.

Lisa Hahn asked the board members if they would be willing to hold a board meeting/retreat at the Chauncey Conference Center in Princeton New Jersey for purposes of presenting the award to Ben Shimberg that would have been presented on September 13, 2001. The Princeton presentation would be videotaped and shown at the rescheduled annual conference in case Ben Shimberg could not travel on those dates. The informal consensus of board members was that they would be willing to participate in such an activity, either the week of October 29-November 2 or the week of November 12-16, with a preference for holding the event on a Monday or Friday.

There being no further business before the board, the meeting was adjourned.

Respectfully submitted,

____________________

Pam Brinegar

1. Continue current board until new board can be announced.

2. Reschedule the 2001 annual conference to coincide with the 2002 midyear business meetings.

3. Notify eligible voters to mail in any uncast ballots by Monday, October 1.

4. Develop impartial procedure for counting votes and announce results to membership as soon as practical.

5. Explore holding a board meeting/retreat in Princeton, New Jersey at the Chauncey Conference Center as prescribed.

1. Continued the current board under the emergency provisions of Article IX of the Bylaws until such time as the election can be completed and a new board announced.

2. Directed that the 2001 annual conference be rescheduled to coincide with the 2002 midyear business meetings, leaving the dates and the location open for determination by staff.

3. Directed that eligible voters receive a fax request that eligible voters be requested to mail in any uncast ballots by a given date, staff should develop a procedure that demonstrates impartiality for counting votes, and the election results announced as soon as practical.