DRAFT MINUTES

CLEAR BOARD OF DIRECTORS

Teleconference

November 28, 2006

Those present were:

President:               Budd Hetrick, Deputy Bureau Chief, Idaho Bureau of Occupational Licenses

Members:                Jayne Bunn, Assistant Section Chief, DHHS, North Carolina DFS

Health Care Personnel Registry

Jim Dunsdon, JD Consulting, Mississauga, Ontario

André Gariépy, Directeur général, Conseil interprofessionnel du Québec

Kristin Hellquist, Director of Policy and Government Relations,

National Council of State Boards of Nursing

Caroline MacIsaac-Power, Registrar, College of Opticians of Ontario

                                    Linda Waters, Vice President, Consulting Services, Thomson Prometric

Deborah Worrad, Registrar and Executive Director, College of Massage Therapists of Ontario

Staff:                     Adam Parfitt, Director of International Relations

                             Stephanie Thompson, Program Associate

CALL TO ORDER

President Budd Hetrick called the meeting to order at 1:00 p.m. Eastern Time. Board members Ruby Brice McClain, Rose McCool and Kate Nosbisch were unable to attend.

APPROVAL OF MINUTES

Jim Dunsdon moved and Caroline MacIsaac-Power seconded a motion to approve the October 16, 2006 minutes as presented.  The motion passed.

FINANCIAL REPORTS

The board then reviewed the financial year (FY) 2006 reports, consisting of the FY06 Audited Statements, FY06 Internal Controls Report and July 31, 2006 internal financial statement. Following discussion about the content of the report, Deborah Worrad moved that the FY06 Audited Statements be approved, which Jim Dunsdon seconded. The motion was approved unanimously. The board then discussed the FY06 Internal Controls report and it was agreed that each of the three recommendations made (Separation of Duties; Financial Oversight by Board of Directors; and Minutes) should be put into practice. Staff will look at job descriptions and see how the recommendation regarding separation of duties can be achieved. Recommendations will then be reported back for the board’s consideration. It was further agreed that the auditors would be asked to meet with the board during its June 4, 2007 meeting in Lexington, Kentucky. It was clarified that this will be to discuss the FY 2006 reports and that this should take place on the same day as the board meeting, rather than occurring on a second day. A motion to accept the Internal Controls report as presented was then made by Deborah Worrad and seconded by André Gariépy, before being approved unanimously. Following a review of the July 2006 financial statement, the board turned to preparations for its June 2007 meeting in Lexington.

JUNE BOARD MEETING

It was confirmed that the meeting will focus on strategic planning, including a review of an environmental scan, data on operational matters and the new organizational plan. It was suggested that meetings should begin at 8:30 or 9:00 a.m. and that a full day of meetings would be scheduled, to finish at 5:00 p.m. It was agreed that a facilitator may be used at the meeting and it was recommended that staff check to see whether Judy Burtner is available. It was suggested that the meeting with the auditor should take place at the start of the day, to be followed by strategic planning.

2009 ANNUAL CONFERENCE SITE SELECTION

Adam Parfitt then provided an overview of the proposals he has received for the conference, noting that the available conference dates are as follows: September 3-5; September 10-12 (week of Labor Day); September 24-26; and October 8-10. Initial proposals from Denver hotels in the downtown area range from $179 to $215, while midtown and suburban properties range from $159 to $169. In Montreal, properties have submitted bids of between $184(CDN) and $229(CDN) equivalent to $160(US) to $200(US). A full report will be submitted to the board at the midyear meeting.

2007 ANNUAL CONFERENCE UPDATE

Stephanie Thompson reported that the Program Committee has held two teleconference calls and that another has been arranged for during December. The Call for Proposals was distributed during late October, with a December 1 deadline for submissions. To date there has been a limited response, though it is hoped more proposals will be received closer to the deadline.

CANADIAN NETWORK OF NATIONAL ASSOCIATIONS OF REGULATORS (CNNAR)

André Gariépy reported that a new group has been formed in Canada, which is a federation of national associations of regulators, which he suggested was akin to a Canadian Federation of Associations of Regulatory Boards (FARB). Mr. Gariépy has attended two meetings of this group and reported that they are arranging for a conference and are interested in developing training programs. He suggested the presence of this group should be included in CLEAR’s environmental scan and preparations for further strategic planning. There was discussion that CNNAR is an organization of associations rather than regulatory bodies and agreement that the board will be kept updated on the organization’s activities.

STAFF REPORT  

Adam Parfitt reported that CLEAR will be offering an in-person Board Member Training program on December 4 for the Arizona Certification and Licensing Division of the Arizona Supreme Court. Approximately 80 new board members will be provided with content from CLEAR’s Board Member Training program in the morning session, while jurisdiction-specific information will be presented in the afternoon. It was also reported that CLEAR continues to experience strong demand for its NCIT programs and that trainings in Sacramento, California, Hartford, Connecticut and Orlando, Florida are planned for the coming months.

Stephanie Thompson noted that CLEAR will be offering two-days of the Executive Leadership Training program in Denver, Colorado from December 11-12, 2006. This marks the first occasion that the program has been taken on the road. She also reported that the latest in the series of CLEAR Call webinars will take place on November 29. To date 33 stations have registered for the program, which is a little lower than previous offerings. However from existing registrations it appears that over 200 people will be participating in the call, across the different registered sites. She also reported that she had staffed CLEAR’s exhibit booth at the recent National Organization for Competency Assurance (NOCA) conference. She made some good contacts, with potential members, conference and training program attendees stopping at the booth.

UPCOMING BOARD TELECONFERENCES

President Budd Hetrick reminded board members of the next scheduled board teleconference from 1:00 – 2:00 ET on December 19. It was also confirmed that a schedule for the midyear meetings in Austin has been posted on CLEAR’s website.

ADJOURNMENT

There being no further business before the board, President Budd Hetrick thanked those present for their participation and the meeting was adjourned.

                                                          Respectfully submitted,

                                                          ____________________

                                                          Adam Parfitt