2015 Session Submission Guidelines

About CLEAR’s Annual Educational Conference
CLEAR’s Annual Educational Conference is structured to provide an open forum for balanced discussion with varied perspectives to illuminate issues in regulation. This will expand our collective understanding of issues and inspire CLEAR members and conference attendees to more creative solutions in our regulatory environments.  The 2015 Program Committee invites proposals for conference sessions supporting the theme “Promoting Regulatory Excellence.”  The Program Committee will make final determinations as to which track your proposal fits.

Programming Track Mission Statements
Details about each of the program tracks can be found online. The purpose of the conference is to help regulators carry out their responsibilities and develop new ideas. Exhibitor and sponsor opportunities exist for those with services, programs or products to assist in this effort, but these services or products are not acceptable topics for sessions. Presentations must not have a commercial message for a particular organization or company or be perceived as a sales pitch.

Session Formats

CLEAR conference sessions fit into the following formats:
  • two-hour pre-conference workshop,
  • one-hour discussion group session or
  • one- to 1 1/2-hour breakout session.
We expect to select two pre-conference workshops, three discussion group sessions and 32 breakout sessions (eight in each programming track). The two-hour pre-conference workshops offer a chance to delve deeper into a particular topic and often involve a panel of speakers and more audience interaction through hands-on exercises or group activities.  Often, several proposals dealing with the same topic can be combined by the committee into a pre-conference workshop in order to present multiple perspectives on a topic, but proposal submitters also have the option to designate their own proposal as a pre-conference workshop. The pre-conference workshops and the discussion groups generally include interaction and facilitated discussion and are in roundtable seating.  Breakout sessions can be in roundtable seating for a discussion format or theater-style seating for a presentation format. Please be sure to specify your preferred format on the submission form.

Interactive sessions with opportunities for facilitated discussion, as well as sessions with a case-based approach, are preferred. Preference will be given to sessions that include proven and well-regarded speakers and sessions that focus on outcomes and learnings rather than a narrative approach. Sessions should include international content and multiple perspectives on issues. A balanced view of issues and a diversity of perspectives, spanning both health and non-health professions, should be presented. Joint submissions that span the interests of multiple programming tracks are also encouraged.

CLEAR has an audience response system, i>Clicker, that is available for use during conference sessions to enhance the engagement and interaction with attendees.  The platform is very simple, providing an opportunity for presenters to insert questions or polls into their PowerPoint presentations and get attendee feedback in real time.  Questions can be in a multiple-choice, true-false or yes-no format.  More information about the i>Clicker system is available at www.clearhq.org/resources/iclicker.pdf.  CLEAR can accommodate up to three sessions per timeslot for the use of i>Clickers.  If you are interested in using this audience response system in your session, please check that box on the form.

Proposals dealing with any topics relevant to the four programming tracks are certainly welcome, but the following list includes some of the current trends and themes in professional and occupational regulation and topics requested by CLEAR constituents.

  • educating/working with state legislatures
  • credentialing opportunities for transitioning  service members and veterans
  • efficient work processes
  • strategic and organizational planning
  • risk management
  • regulator’s role to maintain member’s competence
  • regulation-related technologies
  • utilizing social media for investigations
  • economic pressures driving regulation
  • scope of practice conflicts between professions
  • the move toward multi-profession regulation
  • economic impact of regulation
  • how do regulators promote good working relationships with licensees
  • alternate dispute resolution
  • setting fees and making sure they’re defensible
  • Assessment of “soft skills” in professionals (non-cognitive assessment)
  • anti-trust laws and implications for regulators
  • telemedicine
  • incorporating competencies into existing credentialing processes
  • defining your organization’s message and communicating it effectively
  • differing approaches to continuing competence/maintenance of competency
  • regulation of new professions
  • licensing of internationally trained individuals
  • regulatory effectiveness and efficiency audits
  • mental health / substance abuse regulatory compliance
  • human resources, employee training
  • guidance in website design and best practices for consumer and licensee pages
  • access to care and underserved geographic areas
  • media scrutiny and reacting to a crisis; how to develop a good media policy
  • safety and security for agency staff and board members, de-escalation techniques
  • court room procedures and testifying
  • educating the soon-to-be-regulated; transition from school to work
  • negative registers
  • prescription monitoring programs
  • health of the licensee
A list of responsibilities for the session coordinator and moderator and a conference planning matrix (session schedule grid) are online. Please review these documents before submitting a session proposal.

Required Information for Proposals 
  • Session title, abstract, full description and learning objectives
  • Name and contact details of submitter
  • Name and contact details of proposed coordinator, moderator and speakers
  • Brief summary of speakers’ past speaking experience
  • Recommended session length and format
The abstract should be 75–100 words. The abstract and the learning objectives will be printed in the conference brochure and on-site program. The full session description should be a 250– to 500-word description of your proposed session. Please describe the major themes, challenges, trends, lessons learned, successes and failures, and application possibilities for other regulatory bodies that will be addressed in the session. Please be as complete as possible to allow the review committee to fully understand the scope and goals of your session. Proposals should reach CLEAR’s office by November 1, 2014 to ensure consideration. 

Proposal Review Process
Any updates or changes to a proposal must be emailed to mmarsh@clearhq.org by November 1 to be included in the committee’s review. The review process begins immediately after the November 1 deadline.  Please submit by November 1 to guarantee that your proposal is included in this review. During early January, the committee will recommend sessions for the conference program.  Please be advised that the Program Committee reserves the right to accept your proposal in full as an individual session or combined with other proposals as a collaborative session in the interest of providing a balanced program. Changes may be made to session titles and descriptions in order to fit better with the overall program and theme.  Your willingness to work with individuals proposing similar or related topics is appreciated.  Please be advised that acceptance of a proposal does not necessarily indicate acceptance of all of the recommended speakers.

A member of the Program Committee may contact you for additional information; however, this does not indicate improved chances of acceptance. Your proposal will be evaluated based on the following evaluation guidelines and criteria.
  • The subject matter is relevant to the CLEAR conference theme.
  • The topic is new, interesting, or reflects a popular topic from past conferences.
  • The proposal includes clearly stated learning objectives.
  • The session description is comprehensive, yet concise.
  • The speaker(s) is/are experienced and well-rated.
  • The speaker(s) is/are from CLEAR member organizations.
  • The session reflects international elements.
  • The subject matter is applicable across multiple professions.
  • The session includes audience participation or Q&A.
  • The proposal is comprehensive (includes coordinator, moderator & speakers).

Submitters will be notified in late-January regarding the status of their proposals.


Confirmation of Receipt of Proposal
Please include the submitter or contact person’s email address on your submission form. You will receive an email confirmation indicating that your proposal has been received. If you do not receive confirmation, please call 859-269-1601.


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