Call for Proposals
2019 CLEAR Annual Educational Conference

Proposal Deadline: November 30, 2018

CLEAR conducts a Call for Proposals each year for the Annual Educational Conference program. All completed proposals will be peer reviewed by members of the CLEAR Annual Conference Program subcommittees and the CLEAR Annual Educational Conference 2019 program will be announced in Spring 2019.

Below are a series of frequently asked questions regarding the proposal process. You may also download a copy of this FAQ.

Call for Proposals Process

Review Process

Speaking at the 2019 CLEAR Annual Educational Conference

Submit Your Proposal


Q: When does the Call for Proposals open for the 2019 CLEAR Annual Educational Conference?

A: The Call for Proposals will open immediately after the 2018 CLEAR Annual Educational Conference, which concludes on September 29, 2018. An email announcing the proposal process will be sent out. If you would like to sign up for the CLEAR email list, please click here.

Q: What is the deadline to complete a submission?

A: The Call for Proposals will close on November 30, 2018 at 11:59 p.m. Eastern Standard Time. Proposals must reach CLEAR's office by the published deadline to ensure consideration. There will be no extensions.

Q: What topics should I submit for consideration for the 2019 CLEAR Annual Educational Conference?

A: CLEAR is looking for a wide variety of topics, from different jurisdictions and different professions. The CLEAR Program Committee has drafted a list of possible topics, including topics suggested from CLEAR stakeholders as being of particular interest in 2019; those topics are italicized below. These topics are by no means exhaustive, and submitters should bear in mind that proposals should address contemporary or emerging issues facing the regulatory world.

  • educating/working with state legislatures
  • credentialing opportunities for transitioning  service members and veterans
  • efficient work processes
  • strategic and organizational planning
  • risk management
  • regulator’s role to maintain member’s competence
  • regulation-related technologies
  • utilizing social media for investigations
  • economic pressures driving regulation or regulatory changes
  • scope of practice conflicts between professions
  • the move toward multi-profession regulation
  • economic impact of regulation
  • how do regulators promote good working relationships with licensees
  • alternate dispute resolution
  • setting fees and making sure they’re defensible
  • assessment of “soft skills” in professionals (non-cognitive assessment)
  • anti-trust laws and implications for regulators
  • telemedicine
  • incorporating competencies into existing credentialing processes
  • defining your organization’s message and communicating it effectively
  • differing approaches to continuing competence/maintenance of competency
  • regulation of new professions
  • licensing of internationally trained individuals
  • regulatory effectiveness and efficiency audits
  • mental health / substance abuse regulatory compliance
  • human resources, employee training
  • guidance in website design and best practices for consumer and licensee pages
  • access to care and underserved geographic areas
  • media scrutiny and reacting to a crisis; how to develop a good media policy
  • safety and security for agency staff and board members, de-escalation techniques
  • court room procedures and testifying
  • educating the soon-to-be-regulated; transition from school to work
  • negative registers
  • prescription monitoring programs
  • health of the licensee
  • technical skills required of regulators
  • unique licensing decision case studies
  • regulatory investigation procedures
  • using technology to address staffing concerns

Q: What information is required?
A: The following information is required to submit a session proposal and to be considered for the 2019 CLEAR Annual Educational Conference:
  • Session title, full description, and learning objectives
  • Name and contact details of submitter/session coordinator
  • Name and contact details of session host
  • Name and short professional speakers
  • Requested session length and format
Q: What should be included in the session description?
A: The full session description should be up to 500 words, describing your proposed session. Please describe the major themes, challenges, lessons learned, and applicability for other regulatory bodies that will be addressed in the session. Please also include description of intended audience, international elements and professions represented. Be as complete as possibly to allow the review committee to fully understand the scope and goals of your session.

Q: What should I write for Learning Objectives?
A: Well-developed learning outcomes are participant-oriented, observable, and measurable. In bullet points, describe the skills, knowledge, and/or learning outcomes participants will be able to demonstrate because of this session. Learning objectives should use action verbs.

Q: For what tracks can I submit a presentation proposal?
A: CLEAR's Annual Educational Conference features four tracks: Administration, Legislation, and Policy; Compliance and Discipline; Entry to Practice and Beyond; and Testing and Examinations. Details about each of the program tracks can be found online. All tracks seek to help regulators carry out their responsibilities and develop new ideas.

Q: Can I submit my proposal for more than one track?
A: Proposals may only be submitted for one track. CLEAR staff and the Program Committee members reserve the right to re-track a proposal prior to review if they feel it is better suited for a different track.

Q: What are the session roles included in the proposal form?
A: CLEAR has three main roles that should be assigned: session coordinator, session host (formerly session moderator), and speaker(s). A list of responsibilities for the session coordinator and the session host are available online. Please review these responsibilities prior to submitting a session proposal.

Q: What happens if I do not have all the required information to complete my proposal?
A: The Program Committee strongly recommends that you submit the proposal only when you have all required information. However, you will have the opportunity to change or edit your proposal until the submission deadline. Please note: Failure to provide all required information by the deadline may result in the committee choosing to not review the proposal or to select another proposal in its place.

Q: Do I have to submit my presentation proposal online?
A: Online submission of proposal is required. Should you encounter any issues with the online form, please notify Kelly McKown King.

Q: Do I have to have an email address to submit online?
A: Yes, confirmation and notification will be done via email. Please use an email address you check regularly.

Q: How will I know if my proposal was submitted successfully?
A: Once you have finalized your submission, an email confirmation will be sent to the email address provided. Before you submit your proposal, please make sure you have provided all required information and click the "Submit" box. If you do not receive confirmation, please call (859) 654-0144.


Q: What is the review criteria for proposals?
A: Your proposal will be evaluated based on the following evaluation guidelines and criteria:
  • The subject matter is relevant to the CLEAR mission
  • The topic is new, interesting, or reflects a popular topics from past conferences; special consideration may be given to those proposals that address specific topics the Program Committee wishes to highlight in 2019
  • The proposal includes clearly stated learning objectives
  • The session description is comprehensive, yet concise
  • The speaker(s) is/are experienced and well-rated
  • The session reflects international elements
  • The session includes ways in which the topic and/or activity is applicable across multiple professions and jurisdictions
  • The session includes audience participation or Q&A
  • The proposal is comprehensive with all required information included
Interactive sessions with opportunities for facilitated discussion, as well as sessions with a case-based approach, are preferred. Preference will be given to sessions that include proven and well-regarded speakers and sessions that focus on outcomes and learnings rather than a narrative approach, as well as those that include international content and multiple jurisdictional perspectives on the presented topic. A balanced view of issues and a diversity of perspectives, spanning both health and non-health professions, should be presented. Joint submissions that span the interests of multiple programming tracks are also encouraged.

Q: How is the review process conducted?
A: The review process begins immediately after the submission deadline. During the Annual Mid-Year Business Meeting, the subcommittees will recommend sessions to the conference Program Committee for final approval. Please be advised that the Program Committee reserve the right to accept your proposal in full as an individual session or combined with other proposals as a collaborative session in the interest of providing a balanced program, and the Program Committee will make final determinations as to track placement. Changes may be made to session titles and descriptions to fit better with the overall program and theme. Your willingness to work with individuals proposing similar or related topics is appreciated. Please be advised that acceptance of a proposal does not necessarily indicate acceptance of all the recommended speakers.

Q: When will I know if my proposal has been accepted for the CLEAR 2019 Annual Educational Conference?
A: All session coordinators will be notified for the status of their proposal no later than February 1, 2019. Notifications will also go to session coordinators whose proposals have not been accepted.

Q: If my proposal is accepted, will I receive any compensation for presenting at the CLEAR Annual Educational Conference?
A: CLEAR does not pay speakers or reimburse for travel or hotel expenses for any CLEAR members. Non-members are eligible to submit a non-member speaker funding request to the Program Committee. These requests will be reviewed, and decisions will be made solely by the Program Committee in Spring 2019. No request is guaranteed to be funded.


Q: When do presentations take place?
A: Conference sessions are scheduled every day, Thursday - Saturday (September 19 - 21, 2019) of the CLEAR Annual Educational Conference. Sessions begin as early as 8:00 a.m. and end as late as 5:00 p.m.

Q: Can I request, if selected, the session be placed on a specific day?
A: The Program Committee does allow session coordinators to request a session be placed or not placed on specific days. However, CLEAR has limited options to accommodate speaker conflicts, so requests cannot be guaranteed.

Q: If accepted, how much time will I be given to present?
A: Session coordinators should select which session lengths for which they'd like the proposal to be considered. Most sessions are either 60 or 90 minutes long with three sessions selected for a 2-hour session on Thursday morning. The Program Committee will make the final decision on session lengths for each selected proposal.

Q: Can I promote any products or services during my presentation?
A: Exhibitor and sponsor opportunities exist for those with services, programs or products to assist in this effort, but these services or products are not acceptable topics for sessions. Presentations must not have a commercial message for an organization or company or be perceived as a sales pitch. It is recommended that all vendors who submit proposals also include a regulatory body in the session.

Q: How are conference rooms set up?
A: Unless specifically requested otherwise in the proposal form, all session rooms will be set up theater-style to maximize seating. Requests for roundtable or formats of seating will be reviewed based upon a demonstrated need of the session for such seating. All rooms will include a podium and a head table for presenters. Additionally, the following A/V equipment will be set in each room:
  • (1) computer at the podium
  • (1) podium microphone
  • (1) slide advancer
  • (1) screen
  • (1) LCD projector
Additional A/V equipment may be provided based upon session need.

CLEAR employs audience polling through the conference mobile app. If you are interested in using audience response in your session, please check that box on the proposal form.

Q: I have never presented at the CLEAR Annual Educational Conference before. What is expected of me?
A: CLEAR welcomes first-time presenters, and we look forward to having you as a part of the program. CLEAR stakeholders invest a considerable amount of time and expense to attend the conference. For these reasons, CLEAR works hard to ensure that all conference sessions realize their full potential. Our attendees expect:
  • Presenters will prepare for their event prior to arrival
  • Presenters will have significant knowledge and expertise of the subject area, and have sufficient presentation skills to effectively communicate
  • Presenters will engage the audience
  • Presenters will not engage in commercial presentations of their organization
  • Presenters will speak to the ways in which their lessons learned can be applied to different jurisdictions and professions

If you do not see your question answered above, please contact Kelly McKown King, Program Coordinator.

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