Speaker FAQ

Thank you for serving as a coordinator, speaker, or session host for the CLEAR 2019 Annual Educational Conference. Below you will find a list of important information as we prepare for our time in Minneapolis. If you have any other questions, please contact Glenn Blind.

 Conference Dates
What to Bring Key Dates Live Polling
 Mobile App
 Session Host Webinar PowerPoint Template
 Speaker Agreement
 Speaker Webinars Staff Contact Registration Code
 Room Reservations

Conference Dates

The CLEAR 2019 Annual Educational Conference will begin on September 18, 2019 with a Welcome Reception at 5:30 p.m. ET. The conference will conclude at 12:30 pm ET on Saturday, September 21, 2019.

Key Dates

There are several key dates that speakers should be aware of. A full list of important dates provided to session coordinators is available here. This page will be updated with the upcoming deadlines as the conference gets closer.

  • February 1 - All coordinators notified regarding session proposal status
  • February 20 - Coordinator webinar
  • March 1 - Coordinators submit finalized session information to CLEAR staff, including session title, abstract for marketing, and session description for program via Coordinator Form
  • Early May - 2019 Conference Power Point template distributed to coordinators
  • May 15 - Deadline for nonmember speaker funding requests
  • June 1 - Deadline for coordinators to provide finalized speaker list to CLEAR staff
  • June 1 - Deadline for coordinators, session hosts, and speakers to complete the online agreement form, including submitting bio and headshots, and specific audio/visual requests. (All reasonable efforts will be made to accommodate requests.)
  • July 22 - Early Registration discount deadline
  • Early August - CLEAR check-in Call with coordinators
  • August 7/8 - Speaker Webinar #1
  • August 14/15 - Speaker Webinar #2:  (recording will be sent to all speakers, post-webinar)
  • August 22 - Deadline for sessions utilizing audience polling to submit polling questions as well as final presentations. (Sessions not using audience polling should refer to the September 5th deadline.)
  • August 28 - Session Host Webinar: a recording will be be sent to all hosts, post-webinar
  • September 4 - Deadline for Power Point presentations not using polling
  • Early September - [Optional, but recommended] Coordinator call with all speakers and session moderator to finalize details of presentation
  • September 18 - 21, 2019 - CLEAR Annual Educational Conference - Minneapolis, MN

Live Polling

In 2019 CLEAR again will be utilizing a live polling feature through our conference mobile app. Coordinators and speakers will be responsible for providing those poll questions in advance, using the forms below, so CLEAR staff can enter them into your session listing in the mobile app. Those poll questions, along with the final PPT presentations for those sessions will be due to CLEAR staff no later than August 22, 2019.

Multiple Choice Question Submission Form

Numerical Average Question Submission Form

Short Answer Question Submission Form

Mobile App

The CLEAR Annual Educational Conference will be using a CLEAR mobile app, powered by Zerista. Additional information will be provided during the speaker and session host webinars regarding features of the app as well as download and log-in instructions. CLEAR encourages all speakers to take an active part in beginning and continuing the conversation for their sessions on the mobile app through social media, instant messaging with attendees, and question and answer features.

Session Host Webinar

A session host webinar will be hosted in August 2019. The webinar will include all relevant information for session hosts prior to and during the conference. A recording will be provided after the live webinar offering. We ask all hosts to review the webinar once it's available.

Power Point Template

A Power Point template will be provided to coordinators in May 2019. This template should be distributed to all speakers and used for conference presentations.

Speaker Agreement

CLEAR asks all coordinators, session hosts, and speakers to complete a Speaker Agreement Form. The form provides the roles and responsibilities for both CLEAR and the speaker and allows the speaker to provide exact professional title as well as a short bio and social media information to be used in advance marketing and on the mobile guide during the conference. All coordinators and session hosts should complete this form as well, as information included in the form will be used in the conference program and mobile app.

Speaker Webinars

Two speaker webinars will be hosted in August 2019. The webinar will include all relevant information for speakers prior to and during the conference. A recording will be provided after the second live webinar offering. We ask all speakers to review the webinar once it is available.

Staff Contact

Glenn Blind and Kathie Stamper will serve as your key contacts for the 2019 Annual Educational Conference. If you have any questions, at any time, please let either of them know.


All speakers, session hosts, and coordinators attending the conference are required to register. Speakers are encouraged to register using the Speaker designation to receive a discounted rate (equal to the CLEAR member rate), and the code required for that registration is "speaker2019." We encourage all speakers to register before the Early Bird Registration deadline on July 22, 2019.  If you have any issues with registration, please contact Glenn Blind.

Room Reservations

Aside from the Keynote presenter, all conference speakers are expected to make their own hotel reservations for the conference. Please make your reservations early as our room blocks have filled up in the past.

The conference hotel for 2019 is the Hilton Minneapolis. CLEAR has arranged for a preferred rate of $189.00/night USD (plus applicable tax). To book this rate, please use the booking link below. The rate will be available until August 22, 2019, or until the block fills up. Please book your room early to ensure availability.

Reserve your Hotel Room

If you have any issues reserving a room, contact Glenn Blind at gblind@clearhq.org for assistance in reserving accommodations.

What to Bring

All presentations provided by the due date will be pre-loaded onto laptops provided in session rooms. It is the responsibility of the speaker who either missed the deadline or made changes after the presentation was submitted to bring a copy of the presentation on a thumb drive for loading on site. The same is true for any ancillary handouts.

While CLEAR will have internet capability for the conference, speakers should also be prepared to bring on a thumb drive any media that they wish to use during their presentation so that these can be pre-loaded to run straight from the computer rather than relying on internet service during the session. These items can also be provided to CLEAR staff ahead of the submission deadline in file form.

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