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CLEAR Proposal Review

Thank you for volunteering to serve as a subcommittee member to the
CLEAR Annual Educational Conference Program Committee.
Your expertise is vital to the success of the 2025 conference! 

If you have any questions, please contact Virginia Shapland (vshapland@clearhq.org)
or Tora Stubberud-Dobbs (tstubberud@clearhq.org).

Proposal Review Timeline

December 12 - (Sub)committee members receive access to their individual reviewer portals
January 6 - Review deadline (by 9:00am US Eastern so that staff can compile for inclusion in Midyear Meeting materials)
January 9 - Committees receive Midyear Meeting materials
January 16-17 - Midyear Meetings in Savannah, Georgia
February 3 - Begin proposal notifications
February 28 - Complete proposal notifications

Resources to assist in your reviews:

CLEAR's Mission
Call for Proposals Page (track descriptions, topics of interest, etc.)
2024 Annual Educational Conference Program

Proposal Review Portal (Pheedloop)

Your proposal review portal allows you to view all information for proposals in your track. You will see the page is divided into three columns that scroll independently:

Left column: List of proposals in your track. 

You can only view the proposals in your assigned track however. The counter at the top will keep track of the number of proposals you have reviewed. Be sure to scroll down in this section to view all proposals in your assigned track. Click on the proposal to populate the details in the middle column.

Middle column: Proposal details including all session information.

Scroll through this column to view all of the proposal details. If you are working on a smaller screen, you can click the carrot at the top left of this column to collapse the proposal list (left column).

Right column: Proposal Review form. Continue reading for more information about submitting your proposal reviews.

Note: the Blue button in the lower right opens the Accessibility Adjustments where you can adjust the font size, increase/decrease contrast, and more.

To review a proposal:

    1. Click on the proposal title in the left column. Note: Both session and poster proposals were submitted in this call, so be mindful of the format for which the proposal was submitted. Review the proposal details in the middle column.

    2. Complete the proposal review form in the left column. You’ll be asked if you want to review or abstain:


      If you ABSTAIN you may still provide comments on the proposal:

      If you select REVIEW, the review questions will populate; scroll down to view all of the questions:

      You'll be asked to review/rate the proposal on the following criteria:

      Does the proposal (Answer Yes, No, or Unsure)

      • Subject matter is relevant to CLEAR's mission
      • Proposal is innovative & interesting or reflects a popular topic from past conferences
      • Proposal is research-based/provides new knowledge
      • Proposal includes/is relevant to international perspectives
      • Subject matter is applicable across multiple professions
      • Content is diverse, equitable, and inclusive
      • Proposal includes clearly stated learning objectives
      • Session includes audience participation or Q&A
      • Proposal description is well-developed and comprehensive


      Overall Proposal Rating:

        • 5 – Strongly recommend accepting
        • 4.5
        • 4 – Accept with minor changes
        • 3.5
        • 3 – Accept with major changes
        • 2.5
        • 2 – Recommend Rejecting
        • 1.5
        • 1 – Strongly Recommend Rejecting


        Would you recommend this proposal for:

        • A keynote/plenary presentation
        • Another CLEAR offering (conference poster, webinar, podcast, case study, etc.)

        If you recommended accepting with revisions, including recommendations to combine, please note those in the appropriate comment box

        Provide any other/general comments regarding the proposal.

      • Click “Submit Review” at the bottom of the page to save your responses. You can update your reviews at any time during the review window (December 12 – January 6).

    If you have any questions, need assistance accessing or navigating your review portal, or anticipate needing additional time to complete your reviews, please don’t hesitate to reach out!

    Thank you,
    Virginia Shapland (vshapland@clearhq.org)
    Tora Stubberud-Dobbs (tstubberud@clearhq.org).